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Governing BoardGoverning Board is the decision-making and arbitration body and is responsible for the political and strategic orientation of the Project. This Body is also in charge of the Consortium's budget and the determination of the financial allocation of the EU's contribution among the various Contractors, based on the proposal of the management team. The Governing Board is composed of institutional representatives (each Contractor appoints its representative). Any expert or qualified person may be invited by the Governing Board, upon prior proposal by the Executive Committee, to attend meetings of the Governing Board with a role of advisor. Each member of the Governing Board shall have one vote. Decisions will be taken based on a majority of 55% of the votes. The Chairperson of the Governing Board is Sophie Vanhulle (UCL). The Chairperson shall convene the Governing Board as often as the interests of the Consortium so require (procedure described in CA), and at least once a year. Quorum requirement is also described in CA. Executive CommitteeThe Executive Committee (3 women and 5 men, representing 7 countries) is headed by Christian-Marie Bols (WET), vice-headed by the Coordinator and will receive administrative support from the Management Team. The Executive Committee will meet at least 4 times a year (procedures and quorum described in the CA). Its role is to implement the decisions and orientations voted by the Governing Board, in particular issues concerning: programme of activities and plan for using and disseminating the knowledge, entry of new contractors and/or subcontractors, exclusion of contractors, intellectual property matters, and project monitoring following the rules indicated in the Consortium Agreement. Decisions will be taken following a simple majority-voting rule (each member = one vote). In order to manage the complexity of the project, the Executive Committee will:
Scientific and Ethic CommitteeThe Scientific and Ethic Committee is a scientific evaluation consultative body which evaluates the programme of activities for the Project as well as the knowledge obtained. It will be in charge of the report analysis. It is composed of 8 representatives. The Chairman of the Scientific Committee is Giovanni Sannia representing DCOB. The Chief Executive Officer is Tajalli Keshavarz representing UOW . The Scientific and Ethic Committee will meet at least one time a year. Innovation Related Activities CommitteeThe Innovation Related Activities Committee ( IRAC ) is composed of the Coordinator, the SME leader, the heads of the Cluster Committees, the heads of the Scientific and Ethic Committee and, as the case may be, by external Advisors appointed by the IRAC. The Head of the IRAC is Thierry Tron representing LBS. The IRAC will ask advisements of SME's (service) specialised in intellectual property and training activities. This body establishes and reviews the Plan for Use and Dissemination of the Project results, to be submitted to the Executive Committee for approval. It will deal with management of the intellectual property and exploitation of results. The IRAC will identify knowledge that could be the subject matter of protection, use or dissemination by decision of the Executive Committee . The IRAC will assist the Executive Committee in the implementation of measures in connection with publications, the protection of knowledge and their dissemination. It shall submit proposals to the Executive Committee on the allocation of co-ownership shares over Knowledge obtained by Contractors for decision by the Executive Committee. The IRAC shall meet at least 2 times a year (procedure and quorum described in CA). The IRAC issues opinions and takes its decisions on the basis of a qualified majority of 65%. Gender Dimension CommitteeGender Dimension Committee : This committee aims at ensuring gender equitability, defining specific women needs and proposing appropriate solutions (mobility, meetings, other…) and actions to the Executive Committee. It is composed of 4 members (2 females, 2 males) elected amongst partners: Rezzan Karaaslan representing SETAS, Anna Jarosz- Wilkolaszka representing CURIE, Riccardo Basosi representing SIENA and Orfeu Flores representing STAB. The Governing Board appoints the members of the Gender Dimension Committee on a majority basis. The Gender Dimension Committee will meet at least one time a year. It can invite the Coordinator or the leader of the Executive Committee. Decisions will be undertaken on a simple majority basis. CoordinatorThe Coordinator shall: Vis-à-vis the Commission:
Vis-à-vis the other Contractors:
Except in the Coordinator's capacity as representative of the Contractors as defined in the EC Contract and for any mandate duly given by the Governing Board or by the Executive Committee, the Coordinator shall not be entitled to act or to make legally binding declarations on behalf of any other Contractors. Management TeamThe Management Team will be a complementary structure composed by WET (Wetlands Engineering) and an SME partner expert in project management (Lapière & Libert). Some activities will be done on-line. Nevertheless, as the two institutions are based very closely, communication and meetings will take place easily as often as required. The Management Team shall:
The SME, WET structure will give administrative support at different stages:
The leader SME will introduce high tech operational management tools and a focus on productivity (project manager, ITC support and infrastructures). The Management Team will ask for the help of Lapière & Libert, a partner SME specialised in project management and training, to be aware of the right tools, and help them in risk assessment and management of conflicts. |
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